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Course progress Policy

All International Students attending ABI are subject to the requirements of Standard 10 of the National Code 2007. Thus ABI undertakes course progress monitoring in con-junction with student attendance monitoring.

Course Progress Monitoring Procedure

During the first week of the course, students will be provided with a student handbook and which they must sign off that they have read and understand all contents of this handbook. Included in this handbook is information regarding the student visa conditions relating to course progress.

Student’s course progress will be closely monitored by ABI

A student will be deemed to have not made satisfactory course progress in any given term, by not successfully completing or demonstrating competency in 50% or more of the prescribed units for that term.

During each term, ABI will identify those students who are ‘at risk’ of not making satisfactory course progress by reviewing their class attendance and assessment items. Students who are deemed as ‘at risk’ of not making satisfactory course progress will be given the opportunity to discuss Invention Strategies to assist in achieving satisfactory course progress with a Student Liaison Officer.

If, at anytime during a student’s course of study, ABI determines a student to be ‘at risk’ of not making satisfactory course progress, ABI may decide to implement their Intervention Strategy during any given term.

At the end of each term, ABI will identify those students who have not made satisfactory course progress by checking the students assessment results.

If a student is identified as having not made satisfactory course progress, the student will receive a letter of advice, notifying them that ABI’s Intervention Strategy will be implemented at the commencement of the next term.

Where a student is identified as not making satisfactory progress for two consecutive terms, ABI will issue the student with a letter notifying them of ABI’s intent to report the student to DIAC via PRISMS, after giving the student the right to appeal this decision.

Appeals Process

Before the student is reported to DIAC for not making satisfactory course progress, they will have 20 working days to appeal the decision. Students are allowed to appeal for the following reasons:

  1. If they believe that their marks have not been recorded or calculated correctly
  2. If they believe that they have compassionate or compelling reasons (See below) for not making satisfactory progress
  3. If they believe that the college has not implemented its Intervention Strategy and therefore has not assisted them
  4. ABI has not implemented other policies which may impact upon the student’s results
  5. ABI has not made the Course Progress Policy or other relevant policies available to the student.

The students appeal will be considered by a Review Committee consisting of the Director of Studies and a Senior Trainer. During any Appeal Process the student must continue to be enrolled and attend classes where appropriate. Depending on the outcome of the appeal, the student may or may not be reported to DIAC.

Compassionate or Compelling Circumstances

Compassionate or compelling circumstances are generally those beyond the control of the student and they have an impact on the student’s capacity and /or ability to progress through a course.

These could include:

The above are only some examples provided by the Department of Education Employment and Workplace Relations of what may be considered compassionate or compelling circumstances.

Outcome of Appeal

If the appeal is successful, continuing support and counseling will be provided and the student will be required to commit to respecting the conditions agreed and the matter will not be referred to DIAC.

If the student chooses not to access the appeals process within the 20 working day period, withdraws from the process or the outcome of the appeal is unsuccessful following the completion of the process, the student will be reported to DIAC as not achieving satisfactory course progress and ABI will notify DEST via PRISMS that the student has not achieved satisfactory course progress.

If the student chooses to access the appeals process, the student must continue to attend classes while the appeal is being processed.

The Review Committee will exercise their professional judgment and assess each case on its individual merits. When determining whether compassionate or compelling circumstances exist all documentary evidence provided to support the claim will be considered. Copies of these documents, together with a record of why the decision was made will be retained in the students file.

Reporting Students for Unsatisfactory Course Progress

Reporting a student for unsatisfactory course progress occurs only when:

When a student is reported for unsatisfactory course progress, DIAC will, in all but exceptional circumstances, cancel the student’s visa. DIAC will rely on ABI report for unsatisfactory course progress, as the report cannot be made until ABI has completed the complaints and appeals process. If a student is dissatisfied with the provision of a complaints and appeals process, the student may lodge a complaint with DEEWR via the National Complaints Hotline.

Click on the link for a fact sheet with information on Intention to report for visa breaches http://aei.dest.gov.au/AEI/ESOS/QuickInfo/Standards_10_and_11_pdf.pdf

Intervention Strategy

An Intervention Strategy is an individual ‘plan’ developed in consultation with a student. The primary purpose of an Intervention Strategy is to provide specific assistance and/or advice to address the issues preventing the student from achieving competency.

If the student is identified as not making satisfactory course progress then an intervention strategy will be implemented. To notify the student of intent to implement an intervention strategy, ABI will issue a letter of advice to the student. This letter will provide the student with the opportunity to discuss any issues or problems with a Student Liaison Officer and the Student Liaison Officer involved will try to seek clarity on these issues and address any concerns.

The student will also be advised that their enrolment may be cancelled, and that cancellation will be reported to DIAC via PRISMS.

After the student has been notified that an intervention strategy is to be implemented, the Student Liaison Officer, in association with the student, will create an action plan with appropriate intervention measures and the dates for these measures to be actioned and commenced. This action plan will be signed by both the student and the Student Liaison Officer and a copy will be filed in the student’s individual file.

Some examples of intervention measures include:

Following the implementation of an Intervention Strategy, ABI will continue to monitor the academic progression of the student for the remainder of the term; and review their results at the end of the term.